Scott Cook, Chairman of Intuit (the very successful financial management software company), was reported in the Harvard Business Review as saying: “When you treat a customer so well that he or she goes out and tells five friends how great it is to own your product – that’s when you’re doing it right.”
Many companies view customer relationship management as a complex task managed by project teams and expensive software (and even then it often doesn’t produce results. What if you don’t have that luxury?
Try this list of ideas you can be working with now to help manage your customer/prospect relationships. All of them are easy to implement and won’t cost you much either!
1. Generate some form of systematic contact with customers (in addition to your normal sales contacts). Try using brief “benefits” reminder letters to reinforce to the customer that they have made the right purchase decision, together with an offer to assist them to get the most out of the product. Send the occasional unsolicited “love” letter just to remind the customer that you value their business.
2. Don’t be tempted to throw in a sales pitch with the relationship building techniques in item 1. Someone isn’t really going to believe you love them if you try and sell them something at the same time as you are trying to make them feel good about the relationship.
3. Communication is a two-way street – make it easier for clients to contact you and keep telling them how you would love to hear from them. Do you have 800 numbers on your ads or business cards?
4. When a customer contacts you, have a separate strategy for “information” requests and “problem” approaches. If a customer just wants information, then chances are you can automate the call to some degree (eg. flight arrival information); or you could minimize the number of people the customer has to go through (eg. the person who answers the phone can process a simple information request quickly instead of passing it to the product manager). However, if a customer is ringing with a problem, make sure they can talk to a person quickly and that that person has authority to take some action!
5. Make the offer to send “further information” on your advertising pieces. You will be surprised how the offer will open up a dialogue with some people. But make sure you respond to the request quickly and intelligently.
6. You want new customers right? But think about your objective carefully before you start a lead-generating campaign. Are you looking for suspects or prospects (ie. A quantity of names, or quality)? If you are after quality, then limit the responses by asking the prospect for much more information about themselves.
7. Offer people information pieces that are more than just straight sales brochures – if your offer has an “editorial” flavour it will have a higher perceived value. For example, you could offer a booklet entitled 5 Simple Tips for Hassle-free Potty Training, instead of just “write to us for more information on brand x nappies. Oh, and make sure the information supports the title (as well as including your sales pitch)!
8. Let prospects shortcut an information offer by adding a freephone or freefax number to your communications.
9. When you respond to a request, make sure you make it obvious on the outer envelope that it’s “requested information” – otherwise it might get mistaken for junk mail and be discarded unopened.
10.If you only do one thing right – make sure it is spelling the customer’s name correctly. Nothing makes people more crazy! Train your people (on the phone, and in data inputting) to take care and listen carefully and confirm they have the correct spelling while the client is on the phone. You would be surprised how weird even a simple name can be spelt.
11.Follow-up. People will rarely buy after the first exchange of information. Also include a further response advice in each info pack you send out to keep the dialogue open and to help qualify the prospect.
Philip Dennett